As-fitted drawings of the completed emergency lighting system should be submitted and stored on the relevant premises. The drawings should include all luminaires and primary components installed. The data should be updated whenever any changes are made to the system. The drawings should be signed by a competent person who verifies the design in terms of compliance with the applicable standard.
In addition, an event log should be maintained to record routine reports, tests, modifications and damages.
The records should be available in a hand-written form or as printouts from an automatic testing device.
The event log should be kept on the premises in the custody of an appropriate person appointed by the owner/leaseholder; the log should be available for inspection by authorized parties.
The event log should be used for recording the following information:
- system order date, including a certificate of any modifications,
- date of each routine test and inspection,
- date and a concise description of each service and inspection activities, or of performed tests,
- date and a concise description of each defect or damage and performed repairs,
- date and a concise description of each change to the emergency lighting system,
- description of basic characteristics and operating modes of an automatic testing device, if used.
Regular maintenance and repairs are essential. The property owner/leaseholder should appoint a competent person to supervise the provision of maintenance services. The supervisor should have sufficient competences to ensure that any necessary maintenance and repair work is correctly performed on the system.
If an automatic testing device is used, its reports should be recorded every month. In the case of all other system types, tests should be performed according to PN-EN 50172 and the results should be recorded in the log.
Tests and inspections of emergency lighting equipment
As there is a risk of primary lighting power supply failure shortly after an emergency lighting system test or during subsequent charging of batteries, emergency duration tests should be performed, if possible, at the time when the risk is low. This should allow safe recharging of the batteries. Alternatively, short tests of the emergency lighting system can be performed until the full capacity of batteries is restored.
Daily inspection
The purpose of visual inspection is to verify that the central power supply system is in good working condition and to identify the need for any tests. The inspection involves visual checking of system indicators.
Monthly test
If automatic testing devices are used, the results of short tests should be recorded.
In the case of all other systems, a monthly test involves checking the functionalities of the emergency lighting system by simulating a mains power supply failure. The test is to verify if all specified emergency luminaires and illuminated safety signs switch into emergency mode and resume their normal operating state when the mains supply is restored.
The duration of the test should be sufficient to check the functioning of the luminaires within the tested zone. During the test all respective luminaires and signs should be checked to confirm that they are present, clean and function correctly.
Annual test
If automatic testing devices are used, the results of full rated emergency duration tests should be recorded.
In the case of all other systems, an annual test involves checking the functionalities of the emergency lighting system by simulating a mains power supply failure. The test is to verify if all specified emergency luminaires and illuminated safety signs switch into emergency mode and resume their normal operating state when the mains supply is restored. The duration of the test should be sufficient to check the expected emergency duration of the system as specified by the manufacturer.
During the test all respective indicator lamps or devices should be checked to confirm that their indications are correct. It is recommended to check the correct operation of the charging system.